FERPA
The Right to Privacy
In compliance with the Family Educational Rights and Privacy Act of 1974, the College may release information classified as directory information to the general public without your written consent.
Hold on!
What is Directory Information?
Your rights to FERPA begin when you’re in attendance as defined by NCTC, one credit hour or one non-credit is needed to be considered as an enrolled student. FERPA rights continue after you leave NCTC and are only terminated by your written request or upon your death.
You can request that directory information be withheld from the public by giving written notice in person to the Admissions/Registrar Office during the first 12 class days of a Fall or Spring semester or the first 4 class days of a Summer session. If no request to withhold directory information is filed, the information is released when asked for. No transcript or academic record is released without your written consent except as specified by law.
Directory information is defined as:
Name, address, telephone number
Student email
Date and place of birth
Participation in officially recognized activities and sports
Major field of study
Weight and height of athletes
Enrollment status (full-, part-time, etc.)
Degrees and awards received
Dates of attendance
Previous high school and college attended
Grade level
Student Rights Concerning Educational Records Under FERPA
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NCTC students have the right to inspect and review their education records within 45 days of the day the College receives a request for access. Students should submit to the Registrar a written request that identifies the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the students of the time and place where the records may be inspected.
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NCTC students have the right to request that an amendment be added to their educational records if they believe the records are inaccurate or misleading. They should provide this request to the Registrar, clearly identify the part of the record they want to be changed, and specify why it is inaccurate or misleading. The Registrar will notify the student of their judgment to amend and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
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NCTC students have the right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.
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Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by North Central Texas College to comply with the requirements of FERPA.
The name and address of the Office that administers FERPA complaints can be located at:
Family Policy Compliance Office
U.S Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
If you have any questions
Contact us
Registrar Office
1525 W California St
Gainesville, TX 76240
(940) 668-4289
registrar@nctc.edu