Facilities Use Policy

General Policies

Use of Tobacco Products or Alcohol and Other Drugs

The use of any tobacco products is not permitted on any part of NCTC campus property. The use of alcoholic beverages and other drugs is prohibited on campus property and violations will be reported to campus law-enforcement authorities. The NCTC Libraries refer library patrons to the Student Conduct: Alcohol and Drug Use section in the NCTC Student Handbook for more detail.

Beverages and Food

Unless otherwise posted, beverages in covered, spill-resistant containers and light refreshments such as snack foods or items that can be eaten by an individual without mess are allowed throughout the library building except at computer workstations in the library or near other equipment susceptible to damage. Designated areas may allow beverages and hot food as part of a sanctioned event.

Personal Property

The possible theft of personal property is an unfortunate feature of the Library environment. Therefore, the Library encourages its users to take every precaution to ensure the safety of personal belongings, to never leave personal property unattended, and to remain alert to their immediate surroundings. The Library takes no responsibility for the security of personal belongs brought into Library facilities or the theft, damage, or loss of personal property.

Photography, Video-recording, or Audio-recording

The Libraries reserve the right to limit the use of photographic, video, or audio recording equipment within the facilities. Persons wishing to photograph or conduct video or audio recording within the libraries should contact the librarian on duty for permission before proceeding with the activity. Subject to review by the librarian on duty or the library director, any library staff member may temporarily suspend such activity if the activity is perceived as being disruptive or encroaching upon the privacy of individuals.

Use of Electrical Outlets

Electrical outlets provided in Library public service spaces, including study carrels, may be used to power approved devices, including laptop computers, devices loaned to users by the Library, and other mobile devices; however, connections (i.e., cords and power strips) must not create a tripping hazard. Library users may not unplug Library equipment (e.g., copiers, workstations, or other peripherals) in order to access an outlet for personal use.

Posting of Advertising & Outreach Signage

Postings should be of general interest to the campus community. After signage has received approval from an appropriate NCTC official, as designated in the NCTC Student Handbook, the item will be posted in designated locations within the libraries for a period of two weeks, and then removed. Special permission must be received for longer posting. Items may not be taped on the walls, shelving units, restrooms, windows, doors, or furniture of the library. Items that do not have the appropriate approval, as defined in the NCTC Student Handbook, will be removed and discarded.


Photocopiers are available for NCTC students who will use their NCTC login to deduct payment from their GoPrint account. Users will not be permitted to photocopy or reproduce library materials if damage may occur. The copyright law of the United States [Title 17, United States Code; found at http://www.copyright.gov/], which is posted near photocopy equipment, governs the making of photocopies or other reproductions of copyrighted material. The library is not responsible for any copyright infringement committed by users. Any problems with the photocopiers should be reported to the Circulation desk.

Hours of Service

Library hours may vary from campus to campus and from semester to semester. Changes are posted at the library entrance and on the library website. Users may also inquire by calling the campus libraries or by emailing library staff.

Individual & Group Facilities

Use of library facilities for meetings, events, performances, displays, exhibits, filming, and other functions outside of normal library uses must be requested and approved in advance by authorized library staff. Although conversations are to be expected, the study rooms and conference rooms are not soundproof. Materials (library and personal) brought into a conference room or carrel must be removed upon leaving.

Study Carrels

Individual study carrels located within a campus library are for the use of any user of the library on a first-come, first-serve basis.

Conference (Seminar or Group Study) Rooms

Group Study Rooms are designated for three or more users for group study. Individuals who have special needs may use the conference rooms if they are not in use for group study but will be asked to vacate to accommodate the following priorities: faculty who need to meet with students, scheduled tutoring sessions, and group study consisting of three or more users. Exceptions may be granted based on expected student or employee demand and are determined on a case-by-case basis.

Reservations to use conference (group study or seminar) rooms are encouraged and may be made from one working day to one week in advance. Group study rooms may be reserved only by registered NCTC students or employees. Reservations must be made, in person, by providing valid NCTC identification at the Library circulation desk. The individual who reserves the room must accept responsibility for it. The Library reserves the right to deny requests by non-students and reserves the right to deny requests or cancel reservations when appropriate. "Walk-in" use, available on a first-come first-serve basis, will be accommodated based on scheduled use.

Rooms can be reserved for up to two hours with the possibility of an additional two-hour renewal. Renewals are dependent upon scheduled use and may be denied. Rooms not checked out 10 minutes after the start of the reservation period will be made available to other users. Failure to use reserved time may result in a denial of future reservations. Also, once the users leave the study room, it is available for other students to use - the reservation is only valid as long as users occupy the room.

Door windows may not be covered. Unattended belongings may not be left in the study rooms; unattended items may be removed. The Library assumes no responsibility for personal property left in the rooms. Personal items will be temporarily placed in the Library's lost and found, then sent to the appropriate campus office designated to accept lost items.

Library users are expected to clean up the room when they leave and to report any problems to the library staff. If any damage or excessive mess is discovered after their use, library users may be charged for damages and may lose study room privileges.

The use of any audio/visual equipment provided in the study rooms is for academic purposes only.

User Conduct

The NCTC Libraries provide its users, including faculty, staff, students, visitors, and community members, with an environment conducive to teaching, learning, research, and study. Library users are expected to respect the rights of other NCTC Library users. It is expected that conversations and other reasonable noise will occur in library customer service areas as well as group study rooms; in other library areas, users should remain quiet or engage in non-disruptive conversations. Library users are expected to act responsibly, appropriately, and courteously in order to preserve the Library's environment, facilities, and collections. The Libraries reserve the authority to maintain order and discipline on its premises and to take such action as may be necessary or appropriate to protect the well-being of its staff, employees and the users.

Disruptive Behavior

Library users are reminded to be thoughtful of others who are studying or doing research. Conversations should be non-disruptive. You may report disturbances to the Circulation Desk. Anyone engaging in disruptive behavior or otherwise undermining a studious atmosphere may be asked to leave if, after being asked to cease and desist, the disruptive behavior persists.

Library staff will take appropriate action to remedy disruptive behavior, including, if necessary, notifying campus Security and/or the police.

Right to Refuse Service

Any library employee can exercise the right to refuse service when confronted by a library user acting irresponsibly or in a disruptive manner and may call the Campus Security to have the problem user escorted from the Library. An incident report must be filed with the Dean of Libraries when an employee utilizes the "right to refuse service" policy. The incident report will be filed in the department where the disruption occurred and with the NCTC Dean of Libraries. The Dean of Libraries may forward a copy to the Vice President of Instruction, Dean of Student Services, or other administrative offices, as appropriate.

Individuals who continue to abuse library staff and services may require additional corrective action up to, and including, being banned from Library facilities. When there is adequate documentation to support the request the Dean of Libraries may submit a request with the Dean of Student Services Office to have a repeat offender banned from the Library.

For those individuals necessitating an official ban, the Dean of Libraries will work with the Dean of Student Services. Campus security will be asked to assist with enforcement of the ban.

Unattended Children and Minors

The North Central Texas College Library provides an adult, unsupervised environment and library staff cannot be responsible for the safety of children/minors left unattended in the library.

Any minor/child under the age of 15 should be accompanied at all times by a parent, guardian, or an authorized adult. Accompanying adults must provide reasonable supervision and assure that the children/minors under their care abide by the Libraries' policies. This adult accepts responsibility for maintaining acceptable behavior on the part of the child/minor and will be asked to remove a disrupting child/minor or children/minors.

Unaccompanied children/minors who enter the library without adult supervision may be required to leave the Library; Campus Security will be contacted for assistance when an unattended child is very young (e.g., under 10).

In accordance with the Library's Computer and Internet Use policy, library computer labs are considered an extension of the classroom environment; therefore minor children (non-NCTC students under the age of 18) are not authorized users of Library computer resources and are therefore restricted from the computer lab and other computer use areas.

Exceptions to the parent/guardian/adult accompaniment requirement are made for NCTC students, NCTC dual-credit students, and children/minors participating in College-sponsored activities scheduled to occur in the Libraries. Exceptions also will be made on a case-by-case basis for any minor under the age of 15 who is directly engaged in research or educational activities and needs to use Library resources.

Cell Phones and Other Mobile Devices

Recognizing cell phones and other mobile devices are an important part of the learning environment, and an official means of emergency communication between the College and its faculty, staff, and students, cell phones and other mobile devices are allowed in the Libraries. Library users should turn down their cell phone ringers or switch them to vibrate while in the libraries. Users should conduct cell phone conversations away from study and research areas and conversations should be kept brief or the conversation needs to be continued outside the library.

Public Access and Use

The NCTC Libraries are open to the public and anyone may come into the buildings and use the print resources, online catalog (OPAC), and subscription research databases on designated computers. However, checkout of print resources is restricted to the general public users who have been issued an NCTC library card (addressed in the Circulation Policy) and remote access to the subscription databases is restricted to current North Central Texas College students, faculty, and staff.


The NCTC Libraries reserve the right to refuse access and borrowing privileges to any person who fails to observe libraries regulations and may be subject to NCTC-imposed discipline, as appropriate.

The Libraries reserve the right to temporarily suspend these policies, as appropriate, in order to accommodate meetings,receptions, and other events sponsored by the Library or the College.

The North Central Texas College Libraries retain the right to amend this policy without prior notice. Policy amendments will be effective immediately.