Collection Development Policy

Introduction & Purpose

The purpose of this Collection Development Policy is to guide the North Central Texas College (NCTC) Libraries in assuring quality and relevance in the acquisition and retention of materials in a collection designed to support the mission and purpose of the college as stated in the current edition of the college catalog.

Philosophy of Selection

The library will select, maintain and make available collections of materials to support the instructional programs of the college. Materials are selected to meet the academic needs of NCTC faculty members, staff members, and students. Library resources are selected by professional librarians who both request and consider all faculty input. Suggestions and requests from library patrons are also taken into consideration. When selecting library materials, librarians will seek to balance the collection by selecting materials that represent a variety of viewpoints.

General Priorities

The libraries' collections exist to make scholarly materials available on an equitable and cost effective basis to NCTC's entire faculty, staff, and student population. Resources applicable to a particular field of study may be housed in departmental offices.

The libraries' collections fall into the following categories:

  • Library owned non-circulating materials
  • Library owned circulating materials
  • Library licensed electronic materials
  • Faculty-selected print reserve items owned by a faculty member or the library

These are made available for in-library use for a designated period of time.

Identical materials may be held by more than one NCTC library to meet instructional needs. In addition, multiple copies may be held by a single NCTC library for the same reason.

Selection Criteria

  • Relevance to the college curriculum and/or students' research needs
  • Authority and reputation of author and publisher
  • Evaluation of title in recognized critical reviews and bibliographies
  • Demand
  • Format, including indexing, binding, and suitability for library use
  • Price
  • Existing coverage in the collection(s)
  • Supports areas of local interest and/or history


Librarians review materials recommended for discard. Faculty may be consulted for input on decisions within their curricular area. Weeding should be done continuously and the collection evaluated to determine the relevancy of older materials in the collection. Final decision for removal and disposal is the responsibility of the Dean of Libraries.

General criteria for weeding:

  • No longer meets selection criteria
  • Worn or damaged items
  • Superseded editions
  • Outdated, inaccurate items
  • Obsolete formats
  • Space constraints
  • Duplication
  • Usage statistics

These guidelines may be modified where necessary to match the needs, goals, and mission of the library and the college.

Health Science materials are weeded and maintained by a separate procedure.

See the Health Science Weeding Policy


All gifts to the library are accepted with the stipulation that gifts become the Library's property. As such, donated materials may be discarded or added to the collection, following the selection criteria. The library cannot appraise donated items (books, DVDs, CDs, paintings, sculpture, etc.) for tax purposes.

Challenged Library Materials

Primarily, the NCTC Libraries support the curriculum and provide resources that will offer students and faculty the opportunity to explore topics in depth. Patrons with concerns about library materials are invited to discuss their concerns informally with the Dean of Libraries and/or to request an official review. To request an official review, patrons may submit a Request for Reconsideration of NCTC Library Resources form (Appendix 1) which will be reviewed by NCTC librarians.

Request for Reconsideration of Library Resources