Circulation Policy

 

Identification for Check Out*

 

Current NCTC students MUST present an official NCTC photo ID card to check out materials. Students may only check out materials during semesters when they are enrolled. NCTC faculty and staff may use either a photo ID or an NCTC ID card to checkout materials.


Community users, 18 years of age or older, from Cooke, Denton, and Montague counties can apply for an NCTC Library Card using a photo ID and proof of a current local street address. P.O. Boxes are not valid proof as a local street address. The Library Card or photo ID is required to checkout materials.

 

Check-Out Periods and Renewals*

 

Circulating Books and CDs check out for 3 weeks during the Fall and Spring semesters, and 1 week during Summer semesters for students, and 3 weeks year round for faculty, staff, and community users.  Faculty and staff may request to have extended loan periods but items will be subject to recall as needed.

 

Circulating Videos and DVDs check out for 1 day, 3 days, or 7 days. Faculty and staff may request to have extended loan periods but items will be subject to recall as needed.


Laptops may be checked out for a period of 2 weeks by students who are enrolled in, and have a Laptop Use Agreement on file for, the current semester.

Non-circulating materials such as reference items may be used in the library, but have no time limit on use and do not require check out. This includes all periodicals (magazines, newspapers, and journals). Faculty and staff may check these items out for classroom use.

 

Course textbooks and supplemental materials on reserve will circulate according to the specifications of the faculty member who provided it. Faculty and staff may check these items out for classroom use.

 

Other technology may be available to students for use in the library only. Faculty and staff may check these items out for classroom use. Each item has its own checkout period.

 

All checked out items are eligible to be renewed one time as long as a hold has not been placed on the item by another library user. Renewals can be done online using the library OPAC, in person, or over the phone.

 

Items located on another NCTC campus can be requested using the library OPAC or by asking a librarian on your campus.


Students may have up to a total of 10 items checked out on their record, including only one media item. Faculty and staff may have a combined total of up to 10 media and print items checked out on their record and may request to check out more items, with all items subject to recall as needed. Community users may have up to 3 items checked out on their record, including only one media item. 

 

Returning Checked Out Items

 

Checked out items are due on the date specified when the item is checked out. Items may be returned in the library during operating hours or in the library drop box at any time.


Laptops should be returned to the person staffing the library service desk during operating hours. All laptop accessories must be returned with the laptop.

A fee will be assessed for any item not returned or renewed on or before its due date. Users who fail to return their items by the end of the semester will be billed for the item's replacement cost and an additional processing fee.

Patrons are responsible for returning materials on time. As a courtesy to the patron, overdue notices may be sent by e-mail or regular mail; borrowers remain responsible for returning any item on time if for any reason a courtesy message is not received.  Library users may not check out materials if they have been blocked due to overdue items or unpaid fines. A hold is placed on transcript requests, grades, and registration time permits when items are not returned on time and/or when fines or lost book fees have not been paid.

 

Fines and Fees for Lost or Damaged Items

 

If an item is lost, the borrower must pay the replacement cost of the item and the processing fee.  If an item is found after payment has been made, the item becomes the property of the borrower. No refunds will be made for lost items.

 

Replacement copies of lost or damaged items will be accepted from the patron so long as it is an exact duplicate of the lost or damaged item (same edition, ISBN, etc.) and it is in new or like-new condition.

 

*TexShare or ILL circulation policies covered in the NCTC Libraries’ Resource Sharing Polices.